Keep a Pulse on Every Vendor's Compliance
COIPulse automates certificate of insurance tracking with AI. Upload a COI, get instant compliance scoring, and never miss an expiration.
No credit card required. 14-day free trial.
Built for property managers managing 20 to 500+ vendors
Multifamily • Commercial • HOA • Mixed-use portfolios
The real cost of manual COI management
Spreadsheets and email don't scale. The numbers prove it.
13 Hours/Week
Wasted on Manual Tracking
Property managers spend over a full business day every week chasing COI paperwork, checking limits, and updating spreadsheets.
$250K/Year
In Avoidable Claims
The average 200-vendor firm faces $250,000 annually in compliance-related claims tied directly to poor COI tracking.
41%
Suffer Financial Losses
41% of businesses have experienced direct financial losses from inaccurate or expired certificates of insurance.
Failed Audits
Cost You Contracts
Insurance carrier audits are increasing. Firms that can't demonstrate vendor compliance face premium hikes and lost management agreements.
See it in action — grade a COI in 30 seconds
Watch how COIPulse extracts, validates, and scores a certificate of insurance automatically
Drop a COI PDF here
How it works
Three simple steps to automated compliance
Upload
Drop a PDF or have vendors email it
Drop a PDF and our AI reads it in seconds. No manual data entry. Vendors can also upload directly via their self-service portal — no account needed.
AI Extracts
19 fields extracted in seconds
AI vision identifies policy limits, expiration dates, workers' compensation, additional insured endorsements, waiver of subrogation, and more.
Stay Compliant
Real-time scoring, automated reminders
Every certificate is scored against your requirements. Automated reminders at 30, 14, 7, and 1 day before expiration. Audit-ready exports anytime.
Everything you need for COI compliance
Built for property managers who manage dozens to hundreds of vendor relationships
AI-Powered Extraction
AI vision reads your COI PDFs and extracts key fields automatically -- limits, endorsements, dates, and more. 19 fields identified in seconds with 99.2% accuracy.
Trade-Specific Rules
Define different compliance requirements for each trade type. GC, HVAC, electrical -- each gets its own template with custom limits and endorsement requirements.
Your Rules, Your Standards
COIPulse scores vendors against the requirements YOU define — not an arbitrary industry benchmark. Adjust coverage limits, endorsement requirements, and expiry thresholds per trade type. If you don't require umbrella coverage, turn it off and stop getting false non-compliance flags.
Expiry Reminders
Automated reminder stages at 30, 14, 7, and 1 day before expiration, plus weekly expired notices. Never be caught off guard.
Vendor Portal
Generate unique upload links for each vendor. They upload their COI directly -- no login required. It's automatically extracted and scored.
Audit Export
Export a complete audit package -- CSV summary plus all vendor COI PDFs in a single ZIP file. Audit-ready in one click.
Email Ingest
Vendors just forward their COI to your dedicated inbox. The system auto-extracts, scores, and files it against the right vendor. Zero manual work.
Regression Detection
Automatically detects when a renewed COI has lower limits or missing endorsements compared to the previous version.
Team Collaboration
Invite your team with role-based access. Owners, admins, members, and viewers each see what they need.
Compliance scores are informational and do not constitute legal or insurance advice. Always verify coverage with a licensed professional.
Why property managers choose COIPulse
The only COI platform with AI-powered named insured verification, 50-state compliance templates, and vendor reliability scoring — at a fraction of the cost.
Spreadsheets
myCOI
$200+/mo
bcs
$0.95/vendor
COIPulse
Free / $49/mo
COIPulse is the only platform with named insured verification, 50-state templates, vendor reliability scoring, and policy change detection — features that enterprise tools charge $10,000+/year for.
Frequently asked questions
Everything you need to know about COIPulse
Your vendors' compliance shouldn't keep you up at night
Join property managers who trust COIPulse to keep their vendors compliant, automatically.
No credit card required. 14-day free trial.