Keep a Pulse on Every Vendor's Compliance
COIPulse automates certificate of insurance tracking with AI. Upload a COI, get instant compliance scoring, and never miss an expiration.
No credit card required. 14-day free trial.
Built for property managers managing 20 to 500+ vendors
Multifamily • Commercial • HOA • Mixed-use portfolios
The real cost of manual COI management
Spreadsheets and email don't scale. The numbers prove it.
13 Hours/Week
Wasted on Manual Tracking
Property managers spend over a full business day every week chasing COI paperwork, checking limits, and updating spreadsheets.
$250K/Year
In Avoidable Claims
The average 200-vendor firm faces $250,000 annually in compliance-related claims tied directly to poor COI tracking.
41%
Suffer Financial Losses
41% of businesses have experienced direct financial losses from inaccurate or expired certificates of insurance.
Failed Audits
Cost You Contracts
Insurance carrier audits are increasing. Firms that can't demonstrate vendor compliance face premium hikes and lost management agreements.
See it in action — grade a COI in 30 seconds
Watch how COIPulse extracts, validates, and scores a certificate of insurance automatically
Drop a COI PDF here
How it works
Three simple steps to automated compliance
Upload
Drop a PDF or have vendors email it
Drop a PDF and our AI reads it in seconds. No manual data entry. Vendors can also upload directly via their self-service portal — no account needed.
AI Extracts
19 fields extracted in seconds
AI vision identifies policy limits, expiration dates, workers' compensation, additional insured endorsements, waiver of subrogation, and more.
Stay Compliant
Real-time scoring, automated reminders
Every certificate is scored against your requirements. Automated reminders at 30, 14, 7, and 1 day before expiration. Audit-ready exports anytime.
Everything you need for COI compliance
Built for property managers who manage dozens to hundreds of vendor relationships
AI-Powered Extraction
AI vision reads your COI PDFs and extracts key fields automatically -- limits, endorsements, form numbers, named entities, and more. 24+ fields identified in seconds with 99.2% accuracy.
Endorsement Form Scoring
CG 20 10 vs CG 20 37 matters. COIPulse reads the actual ISO form numbers and knows that ongoing-ops AI doesn't cover completed-ops — flagging the gap most trackers miss.
Your Rules, Your Standards
COIPulse scores vendors against the requirements YOU define — not an arbitrary industry benchmark. Per-trade and per-state overrides, named-entity AI checks, primary & non-contributory, per-project aggregate, waiver entities — every toggle is yours.
Carrier Financial Strength
Every COI is matched against a registry of major U.S. carriers with their A.M. Best ratings. Flag unrated insurers and reject anything below your minimum rating.
Expiry Reminders
Automated reminder stages at 30, 14, 7, and 1 day before expiration, plus weekly expired notices. Never be caught off guard.
Multi-Step Outreach Campaigns
Define escalation sequences — Day 0 friendly → Day 7 urgent → Day 14 final — then enroll non-compliant vendors. Emails send automatically, stop when the vendor becomes compliant.
Vendor Self-Service Portal
Each vendor gets a unique portal link showing their current status, requirements, and upload history. No login required. Uploads are auto-extracted, scored, and reported back.
Email Ingest
Vendors just forward their COI to your dedicated inbox. The system auto-extracts, scores, and files it against the right vendor. Zero manual work.
Compliance Trend Analytics
Daily compliance-rate history over 30/90/180-day windows, 90-day expiry forecast, per-trade performance deltas — know instantly whether your portfolio is getting better or worse.
Projects & Per-Site Rules
Group vendors by project or site with optional rule overrides. A municipal job can require $5M GL while the default stays at $1M — no more manual exceptions.
Fraud & Duplicate Detection
Detects duplicate document hashes, reused policy numbers, named-insured mismatches, and metadata anomalies. Every flag reviewable and resolvable with a full audit trail.
Regression Detection
Automatically detects when a renewed COI has lower limits or missing endorsements compared to the previous version.
Branded PDF Reports & Audit Export
One-click compliance reports — org-wide or per-vendor — with cover page, summary, status pills, and reason lists. Plus full CSV + COI ZIP audit packages.
API, Webhooks & 2FA
Public REST API with scoped keys, webhook events (compliance.changed, compliance.expired, fraud.flagged), and TOTP two-factor for every user. A real platform, not a dashboard.
Team Collaboration
Invite your team with role-based access. Owners, admins, members, and viewers each see what they need. Every action captured in the audit trail.
Trade & State Templates
Pre-built templates for GC, HVAC, electrical, plumbing, roofing, landscaping, cleaning, and more — plus state-specific overrides for CA, NY, TX, IL and others.
Compliance scores are informational and do not constitute legal or insurance advice. Always verify coverage with a licensed professional.
Why property managers choose COIPulse
The only COI platform with AI-powered named insured verification, 50-state compliance templates, and vendor reliability scoring — at a fraction of the cost.
Spreadsheets
myCOI
$200+/mo
bcs
$0.95/vendor
COIPulse
Free / $49/mo
COIPulse is the only platform with named insured verification, 50-state templates, vendor reliability scoring, and policy change detection — features that enterprise tools charge $10,000+/year for.
Frequently asked questions
Everything you need to know about COIPulse
Your vendors' compliance shouldn't keep you up at night
Join property managers who trust COIPulse to keep their vendors compliant, automatically.
No credit card required. 14-day free trial.